Committee Meeting Minutes

15 November 2016
Held at Torbay Kindergarten
PRESENT
Annie Forbes (Head Teacher), Rachel Pearce (Teachers)
Nicole Thompson (Chair), Patricia Asare-Kerr, Kerry Wall, Shareen Sapsworth, Melanie Farrant (Committee Members)
APOLOGIES
Amy Ferguson, Katja Karlsson, Lara Gunn,
WELCOME
The Committee Meeting was opened by Annie.
MINUTES FROM THE LAST MEETING Minutes from the last meeting approved.
STAFF REPORT
Annie presented the staff report. Main points:

•   Front entrance work to be completed before Christmas.
  
•   The new sun shades are due in the next few weeks.
  
•   The bark issue has been resolved and more bark is expected to be delivered shortly. The
  playground is now up and running.
  
•   There is a new kitchen being built for the Family Corner.
  PRESIDENT’S REPORT
  Nicole presented the President’s report. Main points:
  CHRISTMAS PARTIES
  

•   Older group – Wednesday 7 December
  
•   Younger group – Friday 9 December
  
•   Santa has been arranged for the younger group. Kerry looking into someone for the older group.
  If anyone is aware of someone who is available to be Santa for the older group please let the
  teachers know.
  
•   Schedule for the day
  

9:30am Santa – gives out bubbles 10:00am Morning Tea
12:30pm Lunch
1:30pm Christmas show

•   Food – sausages, fruit kebabs, icecream sundaes - teachers to order sausages and bread. Kerry to pick up and purchase other supplies.
  
•   Patricia to purchase bubbles.
  
•   Younger group helpers – Kerry, Melanie, Lara
  
•   Older group helpers – teachers will speak to parents
  

The Committee Christmas Dinner was booked for 7pm, Thursday 15 December at Deep Creek Brewing. Nicole to book a table.
Meeting closed 8:50pm.

NEXT COMMITTEE MEETING: TBC – February 2017


PRESENT

Minutes of the Torbay Kindergarten Committee Meeting 16 February 2015
Held at Torbay Kindergarten

Annie Forbes (Head Teacher), Leanne McGhie, Rachel Pearce (Teachers)
Ingrid Cooper (Outgoing Chairwoman), Natalie Gibb (Incoming Chairwoman), Wendy Wilson, Kerryn Green, Emily
Sherpa, Bronwyn OíConnell, Nicole Thompson, Melanie Farrant, Zena Foyster, Kerry Wall (Committee Members)
APOLOGIES
Helen MacLeod, Angela Carey (Committee Members)
WELCOME
The Committee Meeting was opened by Ingrid.
MINUTES FROM THE LAST MEETING
Minutes from last meeting approved by Ingrid and seconded by Rachel.
CHAIRWOMENíS REPORT
Report attached. Key points include:

•   Ingrid advised this is her last meeting as Chair, however Natalie Gibb was appointed as Chair at the AGM
  preceding this meeting.
  
•   Ingrid thanked the teachers for their support over the years she has been involved with the kindy.
  FINANCIAL REPORT AND STAFF REPORT
  Financials tabled by Annie. Please see attached accounts.
  Staff Report read by Leanne. Please see attached report. Highlights include:
  

•   Our waiting list is currently sitting at 85, with 46 over 3 year olds and 39 Over 2 year olds.
  
•   Beach experiences and volcanoes are emerging interests for the children that will be extended through
  beach trips and a trip to Rangitoto this term.
  
•   Informal meetings with parents will be incorporated as an extension of the aspiration sheets as children
  move into the Older Group.
  
•   ERO review is set for April 28.
  
•   Angela will take on the role of Kindergarten Aide in addition to her Administrator duties with a
  corresponding increase in hours due to the resignation of Paula Stevenson as Aide.
  
•   New Storeroom shelving system will be installed in two weeksí time to address a long-standing safety issue.
  

The glue gun area will be used as temporary storage while this takes place.

ANNUAL PLAN 2015

The annual plan was presented and will be available to parents to view.
RIDE-A-THON 2015
The date for this yearís Ride-a-thon was set for Saturday 21 March, 11am to 1pm.
Last yearís Ride-a-thon raised $3,500, which was the most ever raised.
Thanks to Angela Carey who secured three skateboards and helmets and two bikes for prizes.
Parents will be asked to contribute in the following ways:

1. Sponsoring/sourcing sponsorship of their child in the Ride-a-thon
   
2. Purchasing and selling raffle tickets to friends and family
   
3. Purchasing a luxury item for inclusion in the raffle or for use as prizes
   
4. Baking an item for sale at the cake stall
   
5. Optional: baking a cake for entering in the cake competition
   
6. Optional: Help manage one of the stalls/games for a 30 min slot
   

Activities:
All activities will be $2, or six activities for $10 though purchase of a concession card.
The activities and responsibilities assigned at the meeting are detailed below. Additional tasks and responsibilities
will be communicated to the Committee over the coming weeks.

Activity Ride-a-thon competitions (including	Responsibility Teachers	Actions/Notes
best decorated bike) Gumboot Throw 6 prizes M, F Under 5: b, g Over 5: b, g	Kerry Wall	Kerry to secure kids and adults-sized gumboots. Other equipment (marking tape and cones to be provided by Kindy. Kindy t-shirt to be one of the prizes.
Quoits (R18 as wine will likely feature as prizes) Various prizes, as many as possible	TBC	Kindy will likely have most equipment. Prizes to be decided at next meeting from luxury goods
Throw a wet sponge at a teacher	Teachers	donations. Equipment provided by Kindy
Miniature train rides	Ingrid Cooper	(Flexibin and sponges) Ingrid to contact and update
Bouncy castle Under 5s only	Lynette Lawrence	Confirmed by teachers Teachers to liaise with Lynette on
Face painting	Teachers	setup time etc Through parent, Angela McMillan. Angela to provide own face painting
		equipment
Temporary tattoos Cake competition	Kerryn Green Teachers	Equipment provided by kindy Open to all cakes, not just chocolate this year. Teachers to promote in parent
Book stall/ T-shirts/ Teatowels	Ingrid Cooper	notice Crate of books already at Kindy, plus

Scholastic donating more.

		Ingrid and Emily to cost books by
Raffles	Teachers	Friday 20 March Tickets sold through parents before event and by teachers on the day.
Additional activity (TBC)	Zena Foyster	Raffle tickets to hand Zena to investigate alternatives to the big dig activity and report back
		to Chair within 1-2 weeks.
Food and drink: Sausage sizzles and bacon butties	Natalie Gibb Ingrid (to confirm use of BBQs)	Natalie to source price for 300 sausages and 5kg bacon from local butchers and present to Head Teacher for approval. Kindy to purchase meat with own credit card Natalie to purchase 12 loaves of bread and 3 bags of onions and bring to Kindy for setup on 20 March Tongs, sauce, etc provide by Kindy. BBQs x 2 from Torbay Primary (Ingrid
Drinks	Natalie Gibb	to confirm) Head Teacher to make final decision on drinks based on budget (juice vs water product). Natalie to source cost for Just Juice
Ice-blocks	Bronwyn OíConnell	Splash boxes. Bronwyn to investigate ice block
Cake/baked goods stall	Teachers Wendy Wilson	supplier through her contact. Teachers to advise parents and distribute cake boxes
Coffee van	Ingrid Cooper	Wendy to manager cake stall set up. To pursue contacts. Annie could
Cake competition cakes by the slice	TBC	approach neighbour if necessary. Potentially sold as a pairing for the

Additional actions:

Torbay School liaison (Ingrid Cooper): Confirm date, access to toilets, use of tables, loudhailer and 2 x BBQs.
Concession Cards (Nicole Thompson/Teachers): Six activities for $10, to include sausage sizzle this year and games.
Nicole to update card design and Teachers to print.
Flyer and poster (Nicole Thompson/Teachers): Teachers to brief/ supply copy to Nicole, for poster design, Teachers
to approve, print and display/distribute.
Medals (Ingrid Cooper + assembly volunteers TBC): Ingrid to email medal template to Teachers for printing,
(postscript, received with thanks), volunteer/s to be sourced at next meeting for assembly. Medals to be printed on
yellow card and strung with ribbon ñ all materials at Kindy.
Float (Teachers): Teachers to sort float for the day. Suggested same as last year. $600 in total. $60 per stall
Event preparation (All available Committee Members): Meet at Kindy from 1pm on Friday 20 March to help with
final organisation for Saturday morning set-up

coffee.

NEXT MEETING: Monday 9 March, 7.30pm.